The Tools I Use
Note: I’m updating this page as of 2019-09-30, so it’s a work in progress…
There are many different tools that I have used to make Productivityist tick. Here are several of the ones that I use on a regular basis here at Productivityist.
Horizontal Theming Tools
Daily Theming Tools
- The NOW Year Calendar: This is the yearly calendar of choice that Mike has been using for the past three years. In fact, Productivityist has just developed a calendar with the NeuYear team called The NOW Year Calendar that is ideal for planning your year using a themed approach.
- Asana: Some of the people we work with are big Asana users, and it’s easy to see why. Asana scales incredibly well, allowing teams to communicate and manage tasks and projects no matter where they are on the planet. Asana’s pricing model lowers the barrier to entry for those who have balked at this kind of solution before, and the power of Asana has helped teams of all shapes and sizes become more proactive and less reliant on email to get things done. If you want to get as much out of Asana as possible, Mike recommends checking out Do Better with Asana.
- Evernote: All of our shared documentation for Productivityist is stored in Evernote. Mike has been using Evernote since June 2008 and has been using it consistently ever since (although both his expertise and use have both expanded and evolved over the years). Much of Mike’s experience with Evernote was shaped by Brett Kelly’s excellent book, Evernote Essentials. It’s a must-have text for anyone who wants to get the most out of Evernote.
- Post-It Products:
- Todoist: Mike’s personal task management app of choice, Todoist scores excellent in terms of balancing simplicity and scale. Mike has written extensively about Todoist at Productivityist, and his post “Why I Switched to Todoist” is one of the most popular in the blog’s history.
- ConvertKit: Productivityist was using MailChimp’s basic free plan for email marketing for a long time. As our audience continues to grow, we’ve switched over to ConvertKit, and we love how effectively and efficiently they handle our needs. If your audience is growing and you’re searching for a solution that will segment subscribers and provide statistics, we highly recommend ConvertKit.
- Slack: This is the team’s communication app of choice. Slack has taken the world by storm in 2014, and it’s easy to see why. It allows teams to communicate without email from all over the world (team members for Productivityist span three countries and two continents), allow for quick and easy file sharing, and much more. If you’re looking for a robust communication tool to enhance your existing workflow (or replace email for instant feedback on important communication), then give Slack a try. You will not be disappointed.
- Audio Hijack Pro::
- Zoom: Skype’s reliability can be spotty at times, especially with video. When Productivityist Coaching coaches want to share screens, record sessions, and have incredible call quality, they’ll use Zoom. Its clean interface and ease of use make it appealing – but it is the results Zoom delivers that earned our trust.
- Timeular by ZEIº:
- Productivityist Weekly Worksheet Pad:
For Deep Work
- Blinkist: Blinkist is like Cliff’s Notes for business books. Mike uses Blinkist to preview several books every months, and the “blinks” provide him with the guidance he needs to decide what books to read in their entirety. The bottom line: if you want to get more of the right reading – and now listening with Blinkist 3.0 – done, then pick up a subscription to Blinkist today.
- Baron Fig Notebooks and Writing Instruments: A new entry in the notebook realm, Baron Fig notebooks are tough to beat in terms of quality…and they are a pleasure to use. Whether you go with the larger Confidant or the smaller Vanguard notebooks, if you’re a fan of notebooks and quality writing instruments then you need to have some of Baron Fig’s wares in your toolkit.
- Mike’s Deep Work Playlist:
My Evening Routine Tools
My Morning Routine Tools
For a list of other productivity apps that I have either used or have been monitoring over the years, click on the links below:
- Task Management Tools
- Time Management Tools
- Calendar Management Tools
- Email Management Tools
- Idea Management Tools
Disclosure: Please note that some of the links above are affiliate links and at no additional cost to you Productivityist will earn a commission if you decide to make a purchase. Please understand that we have experience with all of these companies and we recommend them because they are helpful and useful, not because of the small commissions we make if you decide to buy something. Please do not spend any money on these products unless you feel you need them or that they will help you craft your time better.
Updated February 2018