The Resources We Use at Productivityist
There are many different resources that Mike and the team have used to make Productivityist tick. Each has played a role in how the website functions, how Productivityist Coaching is delivered, and how many of the team members get things done.
Listed below are many of the resources that we use on a regular basis here at Productivityist.
Disclosure: Please note that some of the links below are affiliate links, and at no additional cost to you, Productivityist will earn a commission if you decide to make a purchase. Please understand that we have experience with all of these companies, and we recommend them because they are helpful and useful, not because of the small commissions we make if you decide to buy something. Please do not spend any money on these products unless you feel you need them or that they will help you achieve your goals.
- Flywheel: We’ve recently moved our site from Bluehost to Flywheel, which has shown to be the all-encompassing power tool of web hosting. Their speed, simplicity, and seamless integration made Flywheel an easy choice. It also doesn’t hurt that they’re tuned for WordPress and offer free website transfers and fantastic customer support.
- ConvertKit: Productivityist was using MailChimp’s basic free plan for email marketing for a long time. As our audience continues to grow, we’ve switched over to ConvertKit, and we love how effectively and efficiently they handle our needs. If your audience is growing and you’re searching for a solution that will segment subscribers and provide statistics, we highly recommend ConvertKit.
- SendOwl: We’re still in the process of fully switching over to SendOwl from Squarespace. We’ve been working with SendOwl for a very long time and will continue to use them for those who wish to use Stripe or PayPal to pay for their purchases. If you’re looking for an online e-commerce solution that handles both Stripe and PayPal, then SendOwl (formerly known as digital Delivery app) is definitely worth a look.
- Gumroad: All of the digital goods Productivityist sells are also available through Gumroad. Featuring a tremendous user interface and a great team, we’re happy to be working with Gumroad.
- Evernote: All of our shared documentation for Productivityist is stored in Evernote. Mike has been using Evernote since June 2008 and has been using it consistently ever since (although both his expertise and use have both expanded and evolved over the years). Much of Mike’s experience with Evernote was shaped by Brett Kelly’s excellent book, Evernote Essentials. It’s a must-have text for anyone who wants to get the most out of Evernote.
- Todoist: Mike’s task management app of choice, Todoist scores excellent in terms of balancing simplicity and scale. Mike has written extensively about Todoist at Productivityist, and his post “Why I Switched to Todoist” is one of the most popular in the blog’s four year history. Much of the Productivityist team uses Todoist to manage tasks cohesively across the miles.
- Scrivener: This is Mike’s writing app of choice. It is such a powerhouse that it can handle all types of writing, from blog posts to talks to complete books, and Mike has only begun to scratch the surface of what it can do. Helping Mike along the way has been Joseph Michael’s stellar Learn Scrivener Fast course. This course has helped him unlock the true potential of Scrivener more efficiently than he thought possible, which has helped craft a better writing workflow overall. If you’re a writer, you should get Scrivener (and Joe’s course).
- Asana: Some of the people we work with are big Asana users, and it’s easy to see why. Asana scales incredibly well, allowing teams to communicate and manage tasks and projects no matter where they are on the planet. Asana’s pricing model lowers the barrier to entry for those who have balked at this kind of solution before, and the power of Asana has helped teams of all shapes and sizes become more proactive and less reliant on email to get things done. Productivityist founder Mike Vardy is currently finishing up a project with Cloud Productivity’s Jeremy Roberts that will help even more people become more proficient with Asana. Watch for their joint effort Do Better With Asana to launch in early 2015.
- OmniFocus: OmniFocus is one of the premier task management applications on the market. Better still, new Productivityist team member Lee Garrett uses it as his main task manager. There’s no denying the power of OmniFocus on the Mac and iOS platform – it’s tough to beat if you’re exclusively working in those realms. When it comes to the best self-paced training tool for OmniFocus, OmniFocus Premium Posts by Asian Efficiency takes the cake. This comprehensive course allows students to learn at their own speed, and they’ll have access to the copious amount of resources that come with it whenever they want. It’s a great choice for those who want to not only get to know OmniFocus, but want to leverage its full power.
- Slack: This is the team’s communication app of choice. Slack has taken the world by storm in 2014, and it’s easy to see why. It allows teams to communicate without email from all over the world (team members for Productivityist span three countries and two continents), allow for quick and easy file sharing, and much more. If you’re looking for a robust communication tool to enhance your existing workflow (or replace email for instant feedback on important communication), then give Slack a try. You will not be disappointed.
For a list of other productivity apps that we have either used or have been monitoring over the years, click on the links below:
- Task Management Tools
- Time Management Tools
- Calendar Management Tools
- Email Management Tools
- Idea Management Tools
Note: For an overarching look at the above aspects of personal productivity, pick up The Productivityist Workbook.
- Cody Keisler: Cody has designed all of the Productivityist books currently on the market (as well as a few that are no longer for sale). He’s a great designer who delivers quality results fast. If you need design help, give him a shout.
- Sweating Commas: Jason Rehmus of Sweating Commas has been the primary editor of many of the Productivityist books and several of the blog posts. His work is top-notch and affordable. If you’re looking for an editor that is easy to work with, Jason’s your man.
- Modern Traction: When Mike was looking to shift from Squarespace to WordPress, Melanie Richards gave him a glimpse of what she was working on at Modern Traction. That’s why he hired her to design the new look and feel of Productivityist. Mike is looking forward to working with Melanie at Modern Traction more as he continues to shape and craft the new evolution of Productivityist.
- ScheduleOnce: Scheduling can be a real productivity killer. In order to avoid the email back-and-forth, we use ScheduleOnce. Once Natalie Sisson introduced Mike to this great service, he was hooked. It’s what he uses to arrange all of his appointments and what Productivityist uses to arrange all podcast interviews and coaching sessions.
- Teachery: Mike’s been looking for a long time to find a platform that would be ideal for Productivityist online workshops and courses. He’s found it in Teachery. The clean interface and scalability is what sold him on it; it’s where we’ll be building our courses initially – and hopefully for the long term.
- Zoom: Skype’s reliability can be spotty at times, especially with video. When Productivityist Coaching coaches want to share screens, record sessions, and have incredible call quality, they’ll use Zoom. Its clean interface and ease of use make it appealing – but it is the results Zoom delivers that earned our trust.
- NeuYear: This is the yearly calendar of choice that Mike has been using for the past three years. In fact, Productivityist has just developed a calendar with the NeuYear team called The NOW Year Calendar that is ideal for planning your year using a themed approach.
- Field Notes: “Capture everything and regret nothing.” That’s someone that Mike has said time and time again, and with these high quality, economical notebooks are one of the best paper-based tools out there. Paper is the ideal productivity gateway and you’d be hard pressed to find a better option to use on a regular basis than Field Notes. Do yourself a favour and give these a good look today.
- Baron Fig: A new entry in the notebook realm, Baron Fig notebooks are tough to beat in terms of quality…and they are a pleasure to use. Whether you go with the larger Confidant or the smaller Apprentice notebooks, if you’re a fan of notebooks then you need to have some of Baron Fig’s wares in your toolkit.
- JetPens: If you’re going to use quality notebooks, you’ll want to use quality writing instruments. JetPens is the place to find the best in pens, pencils, markers (which are useful with The NOW Year Calendar) and stationary. You can also get some great Japanese notebooks at JetPens, which makes it a great tool to grab all of your analog gear.
- [email protected]: working in a dead quiet room can be just as distracting as a bustling office. That’s why [email protected] is so phenomenal. It plays musical compositions based on parameters you set, allowing you to find your way into better concentration, focus, and flow. Mike uses it every day and it helps him keep things moving forward…which sounds pretty good, doesn’t it?
- Blinkist: Blinkist is like Cliff’s Notes for business books. Mike uses Blinkist to preview several books every months, and the “blinks” provide him with the guidance he needs to decide what books to read in their entirety. The bottom line: if you want to get more of the right reading – and now listening with Blinkist 3.0 – done, then pick up a subscription to Blinkist today.
- Productivity Blueprint: If you’re looking for complete self-paced productivity training, then Asian Efficiency’s Productivity Blueprint is going to be right up your alley. You’ll get everything you need to take your productivity to the next level. Read Mike’s review of Productivity Blueprint here.
If you’re interested in viewing some of the tools that the Productivityist teams uses, recommends, and offers, then visit the Productivityist Tools page.